Multi-Format Data Ingestion
AI reads all three supplier transaction files regardless of format — no manual conversion, no template mapping, no human intervention.
Case Studies
⛽ Distribution · New Zealand
GCO Fuels: 10 Days of Manual Invoicing Cut to 5 Hours With AI.
How AI-powered reconciliation transformed monthly invoicing for one of New Zealand's fuel distributors — and gave the MD his time back.
10 days → 5 hrs
Monthly invoicing time
3
Supplier formats reconciled
0
Manual reconciliation errors
Client
GCO Fuels
Industry
Fuel Distribution
Location
New Zealand
Platform
Zoho Analytics · AI Agents · n8n
Timeline
Implementation + ongoing support
Key Result
10 days → 5 hours monthly invoicing
The Challenge
Three supplier formats. 10 days. Every single month.
GCO Fuels receives transaction data from three different fuel suppliers — each in a completely different format. Every month, reconciling this data into client invoices was taking 10 full days of manual work.
The process required someone to manually match transactions, convert formats, check for errors, and compile invoices one by one. It was consuming the team's time and creating significant risk of billing errors.
Rod Gabb, the Managing Director, was spending time inside the business doing manual data work rather than running and growing it.
The Solution
AI that reads, reconciles, and builds invoices automatically.
Automated Reconciliation
Transactions matched, anomalies flagged, and discrepancies surfaced for review — before a single invoice goes out.
Invoice Generation
Consolidated invoices built per client automatically — with the correct pricing, the correct supplier data, and zero manual assembly.
★★★★★
"It has freed me up to focus on the business rather than be stuck in the business."
Rod Gabb
Managing Director · GCO Fuels
★★★★★
"The invoicing process used to consume the better part of two weeks every month. Now it's done in hours."
Rod Gabb
Managing Director · GCO Fuels
The Results
Numbers that moved after implementation.
10 days → 5 hrs
Monthly invoicing time
What used to take the better part of two weeks now runs in a single morning.
3
Supplier formats handled
All three supplier data formats ingested and reconciled automatically — regardless of structure.
0
Manual reconciliation errors
AI flags anomalies before invoices go out — eliminating billing errors that previously required correction.
Want Results Like This for Your Business?
Book a discovery call and we'll show you exactly what AI-powered invoice automation looks like for your business.
10d→5h
Invoicing Time
3
Formats Handled
0
Errors